Invoice Administrator (Fire Service industry preferred)
Core
An administrative role supporting service operations by managing invoicing, job scheduling, and data maintenance for a facility services company.
Role type
Invoice Administrator / Service Operations Coordinator
Builds
Service delivery workflows, accurate invoices, and maintenance schedules for clients
Domain
Facility Services / Building Maintenance
Required skills
Invoicing, scheduling, data entry, contract setup, report preparation, stakeholder coordination
Preferred skills
Pronto, Uptick, Corrigo, service/maintenance industry background
Technologies
Pronto, Uptick, Corrigo, Excel, MS Office
Responsibilities
Daily invoicing of completed service jobs, coordinating service jobs with technicians, scheduling planned maintenance activities, setting up contracts and assets in Pronto, maintaining service database, raising purchase orders, entering service calls, preparing reports, supporting timesheet entry, liaising with Accounts Receivable
Seniority
Individual Contributor, operational support level