Programmatic Activities and Events Administrator
Core
Lead end-to-end logistics for ~250 annual scientific events and social banquets for the Mathematics Department, plus manage programmatic activities for 2,500 students in the Introductory Mathematics Program.
Role type
Senior IC programmatic activities and events administrator
Builds
Scientific seminars, international conferences, social banquets, and introductory math program events
Domain
Higher education / Mathematics department operations
Required skills
Event management, budget creation and forecasting, vendor negotiation, seating assignment, invitation list management, staff scheduling, housing coordination, project management
Preferred skills
Program management, Microsoft Office, Google Suite, LaTeX, AI tools
Technologies
Microsoft Office, Google Suite, LaTeX, AI tools
Responsibilities
Strategize logistics for weekly seminars to multi-day international conferences; negotiate with vendors and strategic partners; create event budgets and forecast spending; coordinate housing and accommodation for attendees; lead and execute social events and banquets; oversee audio-visual and IT setup for events; provide logistical planning for Introductory Mathematics Program activities
Seniority
Senior, hands-on IC