Operations Administrative Specialist IV
Core
Perform moderately difficult administrative and task-oriented assignments supporting the Defense Technologies Engineering Division within a dynamic, fast-paced environment.
Role type
Senior Operations Administrative Specialist
Builds
Administrative support systems, complex reports, presentations, and coordinated meeting logistics for design reviews and safety notes.
Domain
Defense & National Security Administration
Deliverable
dashboards & analysis
Required skills
Advanced organizational skills, accurate keyboarding, editing, grammar, proofreading, complex calendar management, data compilation, policy interpretation, discretion with sensitive information, multitasking under minimal supervision
Preferred skills
Experience with automation and AI tools, experience with ELM and equivalent databases (Oracle, Siemens)
Technologies
Microsoft Office Suite, SharePoint, Enterprise Asset Management (EAM) system, ELM, Oracle, Siemens
Responsibilities
Represent Operations management in daily routine matters; establish and maintain spreadsheets, databases, and tracking/filing systems; maintain and update records in the EAM system; generate correspondence and compose drafts for management signature; manage complex calendars and scheduling priorities; organize and coordinate meetings for Design Reviews and Safety Notes; manage vehicle fleet utilization and maintenance; coordinate document management and compliance.
Seniority
Senior, hands-on IC
