Executive Assistant
Core
Managing executive schedules, coordinating complex travel logistics, and handling confidential information to ensure smooth organizational operations.
Role type
Senior Executive Assistant
Builds
Executive schedules, travel itineraries, meeting logistics, and expense reports
Domain
Defense & Aerospace / Government Contracting
Required skills
Calendar management, travel logistics, expense reporting, Microsoft Office Suite, Adobe Acrobat, confidential information handling, cross-functional coordination, office operations management, data collation, correspondence proofreading, problem-solving
Preferred skills
Military background, familiarity with US DoD terminology, familiarity with Maritime vessels and operations
Technologies
Microsoft Office Suite, Adobe Acrobat, Explorer, Firefox, Chrome
Responsibilities
Proactively own and execute scheduling to prioritize time according to current initiatives; Manage complex travel logistics including planning, booking, and creating itineraries for domestic and international trips; Coordinate appointments, correspondence, and communications with other administrators; Manage, plan, and execute on-site and offsite meetings including hotel, travel, and dinner reservations; Purchase office supplies and process expense reports; Coordinate with Finance, HR, Security, and facilities to resolve issues; Obtain and collate information from electronic or paper files.
Seniority
Senior, hands-on IC
