Executive Support Officer
Core
Provide administrative and operational support to Corporate Performance, Governance & Risk teams, the Mayor, Councillors, and Executive Team within a local government organisation.
Role type
Executive Support Officer
Builds
Council and Committee meeting agendas, business papers, meeting setups, and corporate event logistics
Domain
Public Sector / Local Government
Required skills
Administrative support, meeting coordination, records management, document preparation, purchasing and invoice processing, chauffeur duties, stakeholder liaison
Preferred skills
Council or government environment experience, Class C driver's licence
Technologies
HPE Content Manager
Responsibilities
Coordinate printing, preparation and distribution of Council and Committee meeting agendas and business papers; Assist with set-up and pack-down of Council, Committee and Panel meetings, briefings and corporate events; Manage meeting room requirements including catering, equipment, room configurations and general facilities support; Provide internal customer service to Council staff, Councillors and external stakeholders; Assist with purchasing, stationery management, stocktakes and processing invoices and purchase orders; Maintain accurate records and registers including document registration and records management within HPE Content Manager; Provide support to the Mayor, Councillors and Executive Team including deliveries and back-up chauffeur duties; Liaise with external service providers regarding building maintenance, servicing and operational requirements; Support the coordination of official Council events and ceremonial functions; Contribute to continuous improvement of administrative processes and procedures.
