Administrative Assistant
Core
Provide administrative support for a fast-moving federal facility assessment and hurricane recovery effort in Kauai, Hawaii, ensuring field teams can document damage, coordinate emergency repairs, and maintain reliable project documentation.
Role type
Administrative Assistant for emergency response and construction operations
Builds
Project documentation, meeting records, travel logistics, and reports for federal facility recovery teams
Domain
Construction, Engineering, Emergency Response, Federal Infrastructure
Required skills
Administrative support for construction/engineering/field ops, meeting coordination, document preparation, expense tracking, sensitive data handling, Microsoft Office (Word, Excel, Outlook, Teams), valid driver's license
Preferred skills
4+ years admin support in construction/engineering, federal project experience, emergency response operations experience
Responsibilities
Coordinate meetings, calendars, site visits, and team communications; Maintain organized project files, correspondence, and action item logs; Prepare and format reports, presentations, and spreadsheets; Assist with onboarding, timesheets, and expense documentation; Route incoming requests and track deliverables and deadlines; Handle sensitive project information with accuracy and discretion