Administrative Coordinator
Core
Provides high-level administrative support to Department Executives in the City of Austin's Labor Relations Office, coordinating complex meeting logistics, managing negotiation documents, and conducting research for executive decision-making.
Role type
Senior Administrative Coordinator (Labor Relations Support)
Builds
Supports labor negotiations, contract compliance operations, and executive decision-making processes.
Domain
Public Sector / Municipal Government / Labor Relations
Deliverable
dashboards & analysis
Required skills
Meeting logistics coordination, Document management, Data research and analysis, Executive support, Stakeholder liaison, Project timeline monitoring
Preferred skills
Negotiation process support, Virtual meeting platform management, Sensitive document version control, Strategic insight generation, Proactive problem-solving, Advanced Microsoft Office and Adobe Acrobat proficiency
Responsibilities
Coordinate complex in-person and virtual meeting schedules for negotiations; Organize and track large volumes of sensitive negotiation documents; Conduct data research and compile reports for executive presentation; Monitor project performance and ensure adherence to deadlines; Act as a central triage point for internal and external communications; Prepare correspondence and contract files.
Seniority
Mid-Senior, hands-on IC
