Executive Administrative Assistant
Core
Provide high-level administrative and operational support to the CEO and executive leadership team, ensuring efficient office functioning and enabling effective decision-making.
Role type
Executive Administrative Assistant
Builds
Executive office operations, board meeting logistics, and stakeholder engagement workflows
Domain
Nonprofit research institute (neurological disorders)
Required skills
complex calendar management, meeting logistics coordination, stakeholder communication, travel planning, expense management, document preparation, record maintenance, action item tracking
Preferred skills
executive support experience in scientific/academic/nonprofit environments, board-level support experience, proficiency in Microsoft Office Suite and collaboration platforms, problem-solving, initiative
Technologies
Microsoft Office Suite, calendar platforms, collaboration platforms
Responsibilities
Manage and coordinate complex executive calendars; Organize and prepare materials for meetings and briefings; Serve as primary point of contact for internal and external stakeholders; Coordinate logistics for board meetings and executive engagements; Support travel planning and expense management; Assist in preparation of correspondence and reports; Maintain organized records and documentation; Facilitate coordination across teams and external partners; Track key action items and deadlines; Provide administrative support for special projects; Ensure smooth day-to-day operations of the executive office
Seniority
Individual Contributor, supporting C-level leadership
