Administrative Assistant 4 - Provost Office
Core
Provide administrative support to the Executive Vice President and Provost, Vice Provosts, and Chief of Staff within the Office of the Provost at a public university.
Role type
Senior Administrative Assistant (Executive Office)
Builds
Office operations, scheduling, communications, and event coordination for senior academic leadership.
Domain
Higher Education Administration
Required skills
Calendar management, correspondence processing, meeting coordination, budget management, fiscal/HR transaction support, liaison duties, confidential information handling, presentation development, Microsoft Word/Excel proficiency
Preferred skills
Experience in higher education, supervisory experience, research capabilities
Responsibilities
Resolve administrative questions and act as a liaison between faculty, staff, students, and the public; Read, screen and process incoming correspondence, mail, phone calls, and reports; Maintain and prioritize calendars for Vice Provosts and Chief of Staff; Coordinate and schedule meetings and trainings; Prepare correspondence, communication, and reports including agendas and minutes; Gather information and communicate issues to leadership; Exercise discretion with highly sensitive and confidential information; Research, assemble and develop presentations and reports; Coordinate departmental communication initiatives; Manage departmental budget; Assist with fiscal and HR transactions; Coordinate logistical needs and ensure compliance with policies.
Seniority
Mid-level, hands-on IC