Executive Assistant
Core
Provide high-level administrative and operational support to the Director and Chief Operating Officer (COO), utilizing AI and digital tools to streamline workflows and ensure executive preparedness.
Role type
Executive Assistant to Director and COO
Builds
Executive briefing materials, meeting agendas, travel itineraries, and automated administrative workflows
Domain
Professional services / Legal environment
Required skills
Calendar management, travel coordination, correspondence drafting, AI tool proficiency, prompt engineering, stakeholder management, time tracking, confidentiality handling
Preferred skills
Law training, legal secretarial certification, Microsoft 365 automation expertise
Technologies
Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams), Generative AI tools
Responsibilities
Manage complex calendars and prioritize meetings for the Director and COO; coordinate end-to-end business travel including visas and insurance; draft and edit executive correspondence, agendas, and presentations; utilize AI tools to summarize information and automate routine tasks; track deadlines and action items; record billable time and prepare reimbursement claims.
Seniority
Individual Contributor, supporting C-suite level executives
